Electronic pesticide records
from 1 January 2027.

What changes on 1 January 2027

Commission Implementing Regulation (EU) 2023/564 requires plant protection product use to be recorded electronically and sets the format and content of the record. It applies directly in every member state; in Slovenia it applies from 1 January 2027.

From that day all professional users keep the record electronically. The Slovenian government portal GOV.SI publishes an electronic form (an .xlsx spreadsheet) that comes into use on 1 January 2027. Until the end of 2026 the record is kept on the form in Annex 1 of the Slovenian rules on the use of plant protection products.

Who must keep the record

Every professional user — including a winegrower with a small vineyard who sprays products registered for professional use. Every use must be justified and recorded.

Keep the use records and the purchase invoices for at least three years, and hand the records to the food-safety authority (UVHVVR in Slovenia) when it asks.

What to record for every spray

The Slovenian form (Annex 1, Official Gazette 73/2025) asks for each measure:

• the date and time of the treatment
• the crop (grapevine) or land use
• the area in hectares
• the trade name of the product — in a tank mix, each product on its own row
• the dose in kg/ha or L/ha
• whether the measure worked (successful or unsuccessful)
• notes and observations

The header of the record

The record opens with the user's name and address, the farm ID (KMG-MID), the parcel ID (GERK) or cadastral parcel, the user's plant-protection training card number, who carried out the treatment, and the harvest date. Integrated pest management measures and an end-of-season assessment are recorded too.

Keeping the record with Kletio

Kletio is a free spray diary for Android. Record the spray right away, in the parcel, even with no signal: the date, the parcel with its GERK, every product in the tank mix with its dose, the area, the water used, the operator with their card number, and the sprayer. The app works out the pre-harvest interval and deducts what was used from your stock.

For an inspection or on request, export the spray diary as a PDF. Whether the export matches the official electronic form is still being checked — until it is confirmed, use the app's data to fill in the form from GOV.SI.